University Controller
Ensuring Accountability, Stewardship, & Service
The University Controller at Florida Polytechnic University provides essential fiscal services to the institution and serves as the primary liaison with external agencies regarding financial matters. The Controller ensures that all university funds are properly received, spent, and reported in accordance with university policies as well as state and federal regulations.
The University Controller’s team is made up of multiple offices that support the fiscal and operational integrity of Florida Poly:
Asset Management & Disbursements
Accounts Payable – 863-874-8673 | accountspayable@floridapoly.edu
Responsible for:
- Fixed asset accounting
- Vendor payments
- Employee and non-employee reimbursements
Paying Suppliers
Checks and EFTs are processed on Tuesdays and Fridays. Please allow 7-10 business days for check processing.
Workday Job Aids
- How to Complete a Spend Authorization
- How to Create a Spend Authorization for Mileage
- How to Complete an Expense Report
- How to Find Draft Expense Reports
- How to Submit International Meal Reimbursement
- How to Process Expense Card Changes
- How to Process Expense Card Credit
- How to Check the Invoice Payment
- How to Process Invoices
- How to Create a Receipt
State of Florida Resources
Travel
- Travel Manual
- Travel Guidelines for Employees
- Travel FAQs
- Requesting a Travel Advance
- University Student Involved Travel Guide
Mileage reimbursements for the personal use of vehicles: 44.5 cents per mile for business miles driven*
Expense & Reimbursement Guidelines
- Expense Card (Ecard) Purchases
- Purchasing Manual
- Additional Reimbursement Information
- Travel Manual
Budgets
863-874-8829 | nflannory@floridapoly.edu
Supports university planning and decision-making through budget guidelines, reporting, and financial forecasting.
Budget Tools & Training
- Budget Planning How To Guide
- Budget Planning Training Video
- How to Run Budget to Actuals Report
- How to Run Budgetary Balance Report
New training materials are forthcoming!
Finance & Accounting
863-874-8727 | jirvine@floridapoly.edu
Maintains Florida Poly’s fiscal integrity and compliance.
Payroll & Tax Services
863-333-0802 | smedley@floridapoly.edu
Handles all payroll processing, tax deposits, and employee timekeeping.
Key Services:
- Accurate and timely payroll
- Compliance with tax and benefit contributions
- Time and attendance via Workday
Resources
- Certifying Your Time
- Set Up or Modify Your Payment Elections
- Set Up or Modify your Withholding Elections
- View and Print Your Payslips
- W-2 Delivery Options
- W-2 Print Options
Payroll Calendar
- View the payroll calendar for exempt (salaried) employees.
- The payroll calendar for non-exempt (hourly) employees is available upon request by emailing smedley@floridapoly.edu.
PeopleFirst Benefits
Retirement Contributions
Deferred Compensation Plan
Related Policies
- FPU-1.0081P Compensation Related to Holidays
- FPU-1.008 University Holidays
- FPU-6.003 Hours of Work and Overtime
- FPU-6.0031P Work and Absence Certification
- FPU-6.004 Annual Leave
- FPU-6.005 Sick Leave
- FPU-6.006 Sick Leave Pool
- FPU-6.007 Other Types of Leave
- FPU-6.0071P FMLA
- FPU-6.0072P Parental Leave
- FPU-7.007 Employee Debt Collection
Student Business Services
863-874-8406 | sbs@floridapoly.edu
4550 Polytechnic Circle, Lakeland, FL 33805
Manages all student financial transactions with accuracy and transparency.
Student Financial Services
- Billing, payment collection, and refunds (Paying for College and Financial Aid Policies & Resources)
- Florida Prepaid and third-party billing
- Financial aid disbursement
- Delinquent account management
Student Resources
- Make a Payment
- Set Up a Payment Plan
- Submit a Tuition Deferment
- Florida Prepaid Opt-Out Form
- Critical Dates Calendar
- Student Financial Responsibility Form (This form must be completed electronically through the student portal)
- Petition for Reinstatement-Non-Payment of Tuition
- Third Time Repeat Course Fee Exemption Petition Form
Refund & Petition Forms
- Fee Adjustment Request
- Late Payment Waiver
- Mitigating Circumstances Policy and Mitigating Circumstances Petition
Contact Us
Ask a Question 24/7 and we will respond during normal business hours.
Submit Your Question
Share Your Thoughts
Student Business Services welcomes your feedback through the following channels:
- Satisfaction Survey for Students, Parents, and Guardians
- Satisfaction Survey for Faculty, Staff, and Vendors
Contact Us
863-874-8448 | pfarley@floridapoly.edu
