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 Office of

Asset Management and Disbursements

The Office of Asset Management and Disbursements is responsible for accounting for fixed assets, processing vendor payments for goods and services as well as reimbursements to individuals for expenses incurred while conducting University business.

Paying Vendors

Checks are processed on Tuesdays and Thursdays. Please allow 7-10 business days for payment processing.

  • Requesting payments to vendors
  • Procurement authorization levels
  • Tax exempt purchases
  • Payments to foreign vendors
  • Employee vs. independent contractor
  • Whistleblower and Conflict of Interest Policies
  • Check Request Form
  • Event Agreement Form
  • Form W-9
  • Form W-8BEN

 

Expense and Reimbursement Guidelines

  • Non-allowable, restricted expenses, constraints
  • Expenses requiring pre-approval
  • Business T & E, spousal/partner, and guest guidelines
  • Sponsored projects
  • Transportation, lodging, meals
  • Requesting a travel advance
  • Mileage reimbursements for the personal use of vehicles:
  • 57.5 cents per mile for business miles driven - effective date January 1, 2020
  • 17 cents per mile for moving in 2020 (taxable to employee)
  • Employee Reimbursement Form

 

Resources

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https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Complete%20Spend%20Authorization.pdf

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https://floridapoly.edu/wp-content/uploads/Travel-Manual-VIII.pdf

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https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Travel%20Guidelines.pdf

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https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Travel%20FAQs.pdf

 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Complete%20Expense%20Rpt.pdf
 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/Accounts%20Payable%20-%20How%20to%20Find%20Draft%20Expense%20Reports%20v2020R1.1.pdf
Need to write a sentence that links to this:  https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Process%20Non%20Emp%20Reimburse_%20Non%20Travel%20Emp%20Reimburse.pdf
 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Process%20Expense%20Card%20Charges.pdf
 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/Accounts%20Payable%20-%20How%20to%20Process%20Expense%20Card%20Credit%20v2020R1.1.pdf
 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/WD%20Quick%20Ref%20-%20Create%20Receipt.pdf
 Need to write a sentence that links to this: https://jobaids.floridapoly.org/Reference/Job%20Aid%20-%20Invoice%20Payment.pdf
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Weekly Phoenix Notices