The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.FERPA is the Family Educational Rights and Privacy Act.
In short, the law gives students enrolled at the University the right to:
Section 1006.52, Florida Statutes, recognizes student rights under FERPA and applies FERPA to applicant records.
An educational record is a records that is directly related to a student and maintained by the University or a party acting for the University.
A record is any information or data recorded in any medium including, but not limited to, handwriting, print, tapes, film, microfilm, microfiche, and any electronic storage or retrieval media.
The following records are excluded from the definition of education record:
See FPU-3.001 Confidentiality of Student Records and Applicant Records for more information.
A student is any person who is, or has been, in attendance at the University.
A disclosure is permitting access to or the release, transfer or other communication of personally identifiable information contained in education records by any means, including oral, written or electronic means, to any party except the individual identified as the party that provided or created the record.
Personally identifiable information includes, but is not limited to:
Some commons ways information in an education record can be disclosed include:
Directory information is information not considered harmful or an invasion of privacy if disclosed when the education record is directory information.
The University has defined student directory information as:
A public record is any record made or received in connection with the transaction of official business of the University unless it is exempt from disclosure by statute.
Material that falls within the definition of a “public record” must be disclosed upon request unless there is a statutory exemption. See FPU-1.0123P Public Records Policy for more information
Common records exempt from disclosure include:
Immediately forward the request to the Office of the General Counsel via email (if received by email). Otherwise, immediately notify the Office of General Counsel.
Record retention requirements state that University records:
For more information see:
The Sunshine Law provides the public the right to have prior notice of and to attend “meetings of any board or commission of any state agency.”
Any meeting of a board or committee of the University or Foundation that is delegated decision-making authority. Examples include, but are not limited to,
It does not apply to meetings where the committee’s sole charge is a fact-finding role of gathering, reporting or exchanging information and is not exercising delegated decision-making authority
Any discussions between two or more committee/board members about a matter in which it is foreseeable that the committee/board might take action on.
“Meetings” include any workshops, telephone conversations, e-mail or text communications, or other interactions where covered material is exchanged, including social gatherings
Reasonable notice of the meeting must be provided and posted. The notice:
Yes, members of the public must be given a reasonable opportunity to be heard on a proposition before the board/commission. See Section 286.0014, Florida Statutes. Information on how to speak at a Board of Trustee's meeting can be found here.
Yes, voting requirements include: