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Procurement

Become a Vendor

Florida Poly welcomes vendors/suppliers interested in doing business with the University. We strive to maintain an open, competitive, and friendly atmosphere that fosters a mutually beneficial relationship with our suppliers.

Vendor Registry

Vendors interested in doing business with Florida Poly should register below as an interested supplier through Vendor Registry.

Registering as a vendor on this platform allows businesses to identify the types of goods and services they provide. Notification of Florida Poly bid opportunities are electronically distributed to all vendors who are registered for that particular solicitation.

 Please note that registering in Vendor Registry does not constitute a relationship with Florida Poly, nor does it guarantee any future business with the University. If selected to provide goods/services, vendors will receive an invitation (a private link) to complete the registration process in our ERP system.

Vendors are required to submit either a W-9 or W-8 form electronically using the link below. Note, for vendors outside the United States, please complete the W-8 form instead of the W-9. More infomation for foreign suppliers is available.

Any vendor claiming a minority status must upload and attach their Minority Certification Form.

Once the vendor application and W-9 (or W-8) are received and processed, you will receive an email containing your Florida Poly Vendor ID number.

Register Now

   

 

 

How to do Business with Florida Poly

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The Purchasing Department at Florida Poly is charged with managing the acquisition of commodities and services necessary to meet the University's requirements. 

The Purchasing Department’s main purpose is to assure that the University's expenditures relating to the acquisition of commodities and services are in compliance with state, federal, and University policies and sound business practices. While accomplishing our purpose the department is focused on obtaining quality commodities and services, and in making sure they are delivered in a timely manner.

Suppliers should note that Florida Poly Procurement follows all mandates in accordance with Florida Statutes, the University's Board of Trustees, and University regulations.

We subscribe and adhere to the Code of Ethics of the National Association of Educational Procurement. We foster fair, ethical and legal trade practices at all times. To this end, we request all suppliers honor the established rules and regulations when conducting business with Florida Polytechnic University. No merchandise may be shipped nor any service performed without a purchase order or expense card number. No CODs will be accepted. 

A purchase order (PO) is a formal document issued by the Florida Poly Purchasing Department to the vendor. This document will indicate the quantity of the commodities or services required and will show the price that has been given by the vendor. Issuing a PO to a vendor constitutes a legal offer to buy the commodities or services. Acceptance of a PO by a vendor forms a binding agreement between the college and the vendor for them to provide us with the commodities or services at a stated price.​

All purchases for commodities/services $65,000.00 or more, whether one time purchases or an accumulation of like items, are required to be handled through a competitive solicitation, unless specifically exempt from competitive bidding as indicated in Department of Education Rules and Regulations or Board Policy.

Competitive solicitations are mailed or delivered to the college in a sealed envelope on a specified date and time and are opened on a specified date and time.

Exceptions to the bidding requirement are the following:

a) Educational tests, textbooks, instructional materials and equipment, films, filmstrips, video tapes, disc or tape recordings or similar audio visual materials, and graphic or computer-based instructional software.

b) Library books, reference books, periodicals, and other library materials and supplies.

c) Purchases at the unit or contract prices established through competitive solicitations by any unit of government established by law or buying cooperatives.

d) Food.

e) Services or commodities available only from a single or sole source. (Approved documentation from the manufacturer of the item is required for this type of purchase).

f) Professional services, including, but not limited to, artistic services, instructional services, health services, academic program reviews, lectures by individuals, attorneys, legal services, auditors, and management consultants.

g) Information technology resources as defined in Section 6A-14.0734(2), FAC.

h) Single source procurements for purposes of economy or efficiency in standardization of materials.

i) Items for resale.

Purchases exceeding Florida Statutes 287.017 Category 5 must be approved by the University's Board of Trustees.​

In lieu of the Purchasing Department soliciting competitive bids from vendors for commodities/services, the college may be able to make purchases from other city, county, state agency, other schools boards, community colleges or state universities contracts if the language in their solicitations allows for this practice. The vendor must agree to this and offer the college the same prices and terms and conditions as shown in their original bid response. In using this method it must be determined to be in the best interest of the college for us to do so.​